Accounting Specialist

Salt Lake City, UT
United States

Experience Required
Employment Type
Work Schedule

Job Description
Open Date09/16/2019
Requisition NumberPRN21945B
Job TitleAccounting Specialist
Working TitleAccounting Specialist
Job GradeC
FLSA CodeNonexempt
Patient Sensitive Job Code?No
Standard Hours per Week40
Full Time or Part Time?Full Time
Work Schedule Summary

Monday-Friday 8:00am-6:00pm depending on departmental needs.

VP AreaPresident
Department00359 - Grants & Contracts Accounting
CitySalt Lake City, UT
Type of RecruitmentExternal Posting
Pay Rate Range16.50-17.50
Close Date12/16/2019
Open Until FilledNo
Job Summary

Performs a variety of accounting duties that range in level of complexity from clerical accounting duties such as managing account receivables or payroll reporting, to more complex duties such as invoicing, refunds, approvals, electronic journal entries, project closeout and reconciling accounts.


1. Maintains and reconciles accounts and makes journal entries as necessary. Tracks and reports revenue and expenditures on sponsored research projects. Works with departments to close projects, correct accounting errors, and any other issues that arise.
2. Reviews expense and accounting documents for accuracy and appropriate approvals and ensures transactions are charged to the Sponsored Project and correct budget accounts.
3. Manages Sponsored Project accounts receivable, including invoice preparation, bank deposits, aging reports, follow up on past due accounts. Sometimes interacts with project Sponsor to resolve discrepancies or recover aging accounts receivables.
4. Creates refund check requests when needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate’s degree in Accounting, Finance or a related field, plus two years full-time clerical accounting experience or equivalency required. The ability to understand, interpret, and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.


Bachelor’s or Associate’s degree in Accounting, Finance, or a related field is preferred.
Experience in higher education or state government is a plus.
A thorough understanding of the rules and regulations associated with federal, state, and private grants and contracts in a university environment is strongly preferred. Experience in financial system implementation and a working knowledge of PeopleSoft/Oracle software is a plus.
The ability to work independently, effectively, and efficiently under pressure and demonstrated human relations and effective communication skills are required.

TypeBenefited Staff
Special Instructions Summary 
Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email:

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.